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Commercial Legal Assistant

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  • Date: Jan 02, 2019
  • Location: phx, AZ
  • Req ID: 81
  • Salary:


We are seeking a Commercial Legal Assistant to become a part of our team! You will provide overall support to attorneys' business needs. You will perform administrative duties including creating and preparing routine materials, proofreading, verifying, and editing all materials for extreme accuracy and clarity. Utilizes advanced computer skills to prepare complex correspondence, reports, charts, tables, graphs, and forms


  • Understands complex business-related legal documents, and supports document management process.
  • Prepare and process legal documents and papers such as summonses, subpoenas, complaints, appeals, motions and pretrial agreements.
  • Performing day to day administrative tasks such as maintaining information files and processing paperwork.
  • Generates various reports for audits and/or internal meetings.
  • Maintains project files and keep all matters updated and current.
  • Performs support activities to assist attorneys.
  • Uses PowerPoint, MS Word, Excel, and other programs in preparation of correspondence, documents and/or presentations; efficiently creates charts, graphs, tables, and text slides; responsible for formatting consistency and accuracy on time-sensitive, high-profile documents.
  • Enter time into PCLaw and assist in the billing process
  • Maintains filing systems; opens files, classifies, sorts, and files correspondence, records, media clips and other documents.
  • Works independently to manage timing and action plans for completing department functions and preparing correspondence, reports and other documents ahead of need.
  • Handles complex travel arrangements.
  • Coordinates meetings, calls and conferences to include: ordering meals, scheduling conference rooms, and room set up. Tear down, stock and clean conference rooms following meetings.
  • Updates job knowledge by participating in educational opportunities; reading professional publications.
  • Perform conflict checks, keep an accurate docket.
  • Accomplishes organization goals by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
  • Ability to perform duties and responsibilities promptly and with little direct supervision in planning and organizing workload.


  • Associates degree or equivalent experience required.
  • Five (5) years’ experience preferred.
  • Excellent telephone, writing and proofreading skills.
  • Must be self motivated and able to meet deadlines under pressure
  • Must have the ability to work as part of a team, as well as to work independently.
  • Ability to judge appropriate action in response to changes, circumstances or problems.
  • Proficient in the use of computer and all office machines.
  • Ability to multi-task with frequent interruptions.
  • Familiarity with legal research
  • Ability to prioritize and multitask
  • Excellent written and verbal communication skills
  • Deadline and detail-oriented
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